X-rays and other media: Reasonable fees may be charged, Charges are based on which is greater: N.C. Industrial Commission Medical Fee Schedule Pages 50+ : $0.36 per page Pages 1 - 20: $0.97 per page Pages 401+: $0.44per page, A fee of $5 or no more than $0.50 per page, whichever is greater. Except as otherwise provided by law, a health care provider or contractor may charge a person who requests reproductions of medical records or payment records a reasonable fee for the reproduction of the records pursuant to this section. Max Fee: $150.00, Microfilm and other media: Pages 51+: $0.50per page, Search Fee: Labor and supplies Electronic Records Actual cost Additional Fees and Costs $0.50/page fee for microfilm. Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Reviewing and Getting Copies of Your Medical Records Max Fee for Electronic Records: $100.00 per request, X-rays: Minimum charge: $10.00, Paper Records: A fee of up to $1 may be charged for each year of records requested. $20.00 flat fee (for hospitals) + reasonable production costs Pages 1 25 : $1.07 per page A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . Max Fee : $150.00, Paper Records: Pages 1 25 : $1.12 per page Pages 81+ : $0.50 pre page If the treatment records exist in both digital form and paper form, the maximum limit of $100.00 shall apply only to the portion of records stored in digital form. Search Fee (Only for requesters that are NOT patient or patients personal representative) : $22.19 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. MN Rules 5219.03, Search Fee: $20.00 Flat Fee (first 20 pages) $15.00 for retrieving medical records in archives at a location off the premises where the facility/office is located. Nationwide rates for record search, storage, and copying. Pages 51 100 : $0.96 Pages 1+: $0.10 per page ODH Updates Allowable Charges for Copying Medical Records for 2021 CMS update on medical record documentation for E/M services - CodingIntel * 1998 regular legislative session. New, Certified Copy of Corrected Birth Record. Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. A patient whose records are copied or searched for the purpose of continuing to receive medical care is not required to pay a charge for copying or for the search. Fees for Medical Records | Health & Senior Services - Missouri Pages 61 - 400: $.81 per page Search Fee: $25.34 Flat Fee (Electronic):$26.00 For example, if you want to print pages 80 and 81 in the 2015 Schedule of Medical Fees, you would tell the printer to print pages 84-85. $0.51/page (51+), Electronic Records: Medical providers are responsible for providing one free copy of medical records to the first requesting party among the following: employers, carriers, third party adjusting agencies, and rehabilitation nurses. Pages 11 50 : $0.68 per page 50-16-816. Per page fee for paper pages 61+. MA Medical Record Copy Fees - MaHIMA Pages 1+ : $1.00 per page, Pages 1 15 : $30.00 flat fee Search Fee: $20.00 Social Security:No charge for any request made under the provision of the Social Security Act. $0.90 per page for pages 21-60. Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) establishes a patient's right to see and receive copies of his or her medical records, under specific conditions and/or requirements as shown below. Pages 1 25 : $1.00 per page Pages 1 - 25: $1.19 per page State law, K.S.A. $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. California: Medical Records Copying Charges Law / Statute Copies of billing records shall be free of charge. State By State Medical Records Copying Fees - Health Care Navigator Center The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 WI Schedule of Health Care Provider Records Fees July 1, 2021 - June 30, 2022; HIPAA COW; WHIMA News; Contact Us. Pages 61400 : $0.79 per page ---These fees are set forth by each state's lawand DO NOTreflect charges for the patientor patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. Pages 1 10 : $73.27 flat fee Search Fee : $25.00 Fee not to exceed the rates established by the workers compensation commissioner for copies of records in workers compensation cases: A patient or a patient's legal representative or a patient's attorney is entitled to one copy free of charge of the patients complete billing statement, subject only to a charge for the actual costs of postage or delivery charges incurred in providing the statement. TCA 68-11-304, Hospital: $1.00 per page for pages 11-20. Pages 1 - 25: $1.26/page There are fees associated with obtaining paper and electronic copies of your medical record. Hospitals or clinics subject to licensure by the department of public health or supported in whole or in part by the commonwealth, shall keep records of the treatment of the cases under their care including the medical history and nurses' notes and, in the case of a patient brought to a hospital by an . (1) (a) Any person required to investigate cases of suspected child abuse, abandonment, or neglect may take or cause to be taken photographs of the areas of trauma visible on a child who is the subject of a report. Texas Medical Board Below are each states current copy fees. 2. Pages 151+: $0.20 per page, Search Fee: $33.60 Page 1 : $5.00 Pages 26 - 50: $0.89per page Search Fee : $25.00 Pages 51+ : $0.18 per page The charge for the copies or the report may not exceed $5 for the first page and 45 for each additional page, up to a maximum of $250 for the entire treatment record or medical report. Health care providers may charge a preparation fee of $22.88, if the records are sent to a provider or a . Pages 351+ : $0.25 per page, Electronic Records 12-2295 - Charges 12-2295. PDF Medical Records Copying Fee as of February 2021 the hospital or its agent may charge a reasonable fee for the execution of an affidavit or certification of a document, not to exceed the charge authorized by Civil Practice and Remedies Code, 22.004; written responses to a written set of questions, not to exceed $10.00 for a set. A special handling fee of $10.00 may be charged if the records must be delivered to the patient or authorized representative or third-party requestor within 48 hours of the request. Medical record copying costs. If you notice a fee is incorrect or outdated, pleaseContact Us. Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). Code 165.2, Search Fee: $30.00 No more than $0.60 per page for paper copies of medical records. Pursuant to 42 U.S.C. Several states update their medical record copying fees annually based on the consumer price index. CITE: The University of Texas Medical Branch, Paper Records X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 If the provider does not have the ability to reproduce X-rays or other records requested, the person making the request may arrange, at his or her expense, for the reproduction of such records. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. When the health records requested pursuant to subsection B1 are produced in electronic format from health records maintained in electronic storage, a health care provider may charge the requester a reasonable fee not to exceed $0.37 per page for up to 50 pages and $0.18 per page thereafter for such copies and a fee for search and handling not . Search Fee : $20.00 Max 'per page' fee (electronic records) = $80.00 (141 or greater pages, so if the page count is 141+ pages, you will charge a flat $80 for the pages + the preparation fee of $22.88). The maximum fee for each request shall be $0.75 per page for the first 25 pages, $0.25 for each page in excess of 100 pages. Pages 26+ : $0.50 per page (2) Subsection (c) is repealed. Charges assessed under this paragraph may not exceed $150.00. No more than one dollar and twenty-four cents ($1.24) per page for the first thirty pages; b. A provider may charge an amount necessary to cover the cost of labor and materials for furnishing a copy of an X-ray or similar special medical record. Pages 51+: $0.25 per page Pages 26 50 : $0.84 per page $15 flat fee for first 30 pagesor $0.50 per page 2023 Record Retrieval Solutions. In no event shall the charge for pages exceed $100.00. Pages 61+: $0.50 per page 2022 Medical Records Access Act Fees Author: Michigan Department of Health and Human Services Subject: Medical Records Access Act Fees Keywords: MDHHS; 2022; Medical Records; Access; Act; Fees; Created Date: 2/23/2022 9:20:50 AM Michigan Legislature - Section 333.26269 X-rays and other media : Actual cost of reproduction Pages 31+ : $0.50 per page If the records are stored with a third party or a third party responds to the request for records in paper or electronic media, the provider may charge additionally for the actual charges incurred from the third party. $0.63/page (1) Each health care provider shall furnish each patient, upon request of the patient, a copy of any information related in any way to the patient which the health care provider has transmitted to any company, or any public or private agency, or any person. Hospitals (For Attorneys Representing Patients), Clinics (For Attorneys Representing Patients). NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Search Fee : $20.00 Pages 21 - 100: $1.00 per page Pages 11 50 : $12.00 flat fee (+ $16.00 = $28.00 total) Kentucky Revised Statutes - Chapter 422 A licensed physician may charge a reasonable fee for duplicating records and the fee may be required prior to providing the records in non-emergency situations. (c) The authority shall maintain a reserve balance in the Emergency Medical Services Personnel Fund of 5 percent. 12-2295 - Charges - Arizona State Legislature Pages 1+ : $1.00 per page Pages 51+: $0.35 per page Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. Charges A. Max Fee: $100.00 per admission, Electronic Records: $27.46 plus $0.63 per page, or $120.32 total, whichever is less, for copies provided electronically. The hospital may charge a reasonable fee, not to exceed the hospital's actual cost. Electronic Records: A custodian may charge an individual a fee, reasonably related to the associated costs, for providing copies of X-rays, films, models, disks, tapes, or other health care record information maintained in other formats. Search Fee: $18.00 (includes pages 1 - 5) Patient or Legally Authorized Representative: No more than $1 per page and shall not exceed $50 per individual admission record for medical records in paper, electronic format, microfilm or microfiche. ], 11-50 pages: $28.00 ($16.00 for the 1st 10 pages plus $12.00 for 11-50 pages), Above 50 pages: $28.00, plus $0.35 per page above 50, The above charges are inclusive of any ancillary expenses such as postage, sales tax, and fees for notarized affidavits of records custodians, which are not to be charged as separate items, Source: Kansas Dept of Labor, Workers Compensation Division 2019 Schedule of Medical Fees at p. 378, par. Pages 1-25: $0.50 per page Max Fee : $150.00, Microfilm and other media: Pages 1 5 : $20.00 flat fee Pages 1+ : $0.50 per page, Search Fee : $20.00 Pages 1 50 : $1.25 Accordingly, effective January 1, 2023, the following fees may be charged by a health care facility or health care provider in response to a request for production of medical charts or records: Medical Records Price Index 2022 - Ohio The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Pages 41+ : $0.32 per page, Electronic Records $2.55/page (1-10) Postage, to include packaging and delivery cost. Radiograph copies, either by film, CD, or digital, shall be reimbursed at $9.50 per image, not to exceed a maximum of $30.00. Pages 1 - 20: $1.83/page Max Fee : $250.00 per request, Electronic Records Oregon Medical Board, Division 12. Search Fee: $49.26(includes pages 1 - 10) Pages 21 - 50: $0.64/page Pages 401+ : $0.43 per page, Microfilm: What are reasonable fees for medical records? (C) (1) On request, a health care provider or medical records company shall provide one copy of the patient's medical record and one copy of any records regarding treatment performed subsequent to the original request, not including copies of records already provided, without charge to the following: Source: 19 Del. Pages 1 10 :$48.10 flat fee . The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Fees charged are not subject to a sales or use tax. By default, all record requests are returned via USPS First Class mail at no cost. Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) Pages 11 20 : $1.00 per page Wisconsin Court of Appeals' decision has determined that the WI copy fee statute does not allow providers to charge medical record copy fees when requested or received . A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. Medical record copying fees by state Nationwide rates for record search, storage, and copying You can rely on RRS to retrieve records from all 50 US states. http://alisondb.legislature.state.al.us/alison/CodeOfAlabama/1975/12-21-6.1.htm, http://www.akleg.gov/basis/statutes.asp#18.23.005, http://www.armedicalboard.org/Professionals/pdf/Act767.pdf, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=EVID§ionNum=1158, https://codes.findlaw.com/co/title-25-health/co-rev-st-sect-25-1-801.html, https://www.cga.ct.gov/current/pub/chap_369.htm#sec_20-7c, https://dpr.delaware.gov/boards/medicalpractice/record_fees/, https://regulations.delaware.gov/AdminCode/title19/1000/1300/1340/1341.shtml, http://www.flsenate.gov/laws/statutes/2011/395.3025, https://www.flrules.org/gateway/RuleNo.asp?title=WORKERS%27%27%20COMPENSATION%20MEDICAL%20REIMBURSEMENT%20AND%20UTILIZATION%20REVIEW&ID=69L-7.601, https://dch.georgia.gov/medical-records-retrieval-rates, https://sbwc.georgia.gov/document/publication/medical-record-charges-7/download, https://www.capitol.hawaii.gov/hrscurrent/Vol13_Ch0601-0676/HRS0622/HRS_0622-0057.htm, https://illinoiscomptroller.gov/agencies/resource-library/statutorily-required/copying-fees-adjustments/, http://iac.iga.in.gov/iac//xml/old-ir/Vol29/02Nov/02F760050026.PDF, https://www.legis.iowa.gov/docs/iac/rule/07-06-2016.876.8.9.pdf, https://www.legis.iowa.gov/docs/code/622.10.pdf, https://www.legis.iowa.gov/docs/iac/rule/07-15-2009.876.8.9.pdf, https://www.kmsonline.org/resources/practice-operations/medical-records/160-allowable-charges-for-copying-records, https://www.dol.ks.gov/documents/20121/101805/2019-schedule-of-medical-fees.pdf/5a17b3d2-4e3b-56f2-d9e1-7dbe8e75912a?t=1614320837097, https://apps.legislature.ky.gov/law/statutes/statute.aspx?id=18145, https://apps.legislature.ky.gov/law/kar/803/025/160.pdf, https://legis.la.gov/Legis/law.aspx?d=964709, https://www.mainelegislature.org/legis/Statutes/22/title22sec1711-A.html, https://health.maryland.gov/mbpme/Documents/medchi21.pdf, https://www.mahima.org/ma-medical-record-copy-fees, https://www.michigan.gov/documents/mdhhs/Medical_Records_Access_Act_Fees_749820_7.pdf, https://www.health.state.mn.us/facilities/notices/docs/maxcharge.pdf, https://www.revisor.mn.gov/rules/5219.0300/, https://law.justia.com/codes/mississippi/2015/title-11/chapter-1/section-11-1-52, https://leg.mt.gov/bills/mca/50/16/50-16-540.htm, https://nebraskalegislature.gov/laws/statutes.php?statute=71-8404, https://www.leg.state.nv.us/NRS/NRS-629.html#NRS629Sec061, http://www.gencourt.state.nh.us/rsa/html/xxx/332-I/332-I-1.htm, https://www.nmmb.state.nm.us/docs/rules/NMAC16.10.17_MedicalRecords.pdf, https://www.nysenate.gov/legislation/laws/PBH/17, https://www.ncleg.net/EnactedLegislation/Statutes/HTML/BySection/Chapter_90/GS_90-411.html, https://www.legis.nd.gov/cencode/t23c12.pdf#nameddest=23-12-14, https://www.oscn.net/applications/oscn/DeliverDocument.asp?CiteID=439160, https://www.health.pa.gov/topics/Administrative/Pages/Medical-Record-Fees.aspx, http://webserver.rilin.state.ri.us/Statutes/TITLE23/23-1/23-1-48.HTM, https://scdhec.gov/sites/default/files/media/document/Annual-Adjustment-to-the-Fee-for-Search-and-Duplication-of-a-Medical-Record-2022.pdf, https://sdlegislature.gov/Statutes/Codified_Laws/DisplayStatute.aspx?Type=Statute&Statute=36-2-16, https://law.justia.com/codes/tennessee/2018/title-68/health/chapter-11/part-3/section-68-11-304/, https://law.justia.com/codes/tennessee/2018/title-63/chapter-2/section-63-2-102/, https://law.justia.com/codes/tennessee/2019/title-50/chapter-6/part-2/section-50-6-204-d-1/, https://www.hhs.texas.gov/sites/default/files/documents/doing-business-with-hhs/provider-portal/facilities-regulation/hospitals/hospital-medical-record-fees-10252021.pdf, https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=2, https://le.utah.gov/xcode/Title78B/Chapter5/78B-5-S618.html, https://legislature.vermont.gov/statutes/section/18/221/09419, https://law.lis.virginia.gov/vacode/8.01-413/, https://apps.leg.wa.gov/wac/default.aspx?cite=246-08-400, http://www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=sb578%20enr.htm&yr=2017&sesstype=RS&i=578, https://www.dhs.wisconsin.gov/wisact146/medical-records-fee.pdf, https://law.justia.com/codes/wyoming/2013/title-35/chapter-2/article-6/section-35-2-611, $1.00 for each page of the first 25 pages, $0.50 for each page in excess of 25 pages, Actual costs of mailing the medical records, Actual cost of reproducing X-rays and other special medical records. Pages 1 25 : $1.00 per page Cost. Access Records | MBC - California Pages 1+ : $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: The fee may include only the cost of: (1) labor for copying the PHI requested by the individual, whether in paper or electronic form; (2) supplies for creating the paper copy or electronic media (e.g., CD or USB drive) if the individual requests that the electronic copy be provided on portable media; (3) postage, when the individual requests that Colorado Limit on Fees Mandated by State Law Yes Search Fee/ Labor Charge/ Processing $18.53 flat fee (First ten pages or fewer) Copy Fees for First Pages Included in Search Fee Copy Fees for Additional Pages Does your service integrate with any case management systems? Sometimes providers or copy services send incomplete records, and its impossible for us to identify if they left something out. Pages 1 - 20: $1.28/page Search Fee: $20.00 flat fee (first 20 pages) Pages 11-50: $0.50 per page Pages 1 - 40: $0.53/page A reasonable cost may be charged for x-ray photographs and other health care records produced by similar processes. $34.40 Flat Fee, Pages 1 - 10: $2.50 per page Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. Suite 400 Copyright 2023 HCNC All rights reserved. Pages 31+ : $0.88 per page, Search Fee : $20.00 $20 flat fee (for hospitals) + reasonable production costs Pages 51+ : $0.25 per page Search Fee: $10.00 Pages 101+: $0.50 per page Pages 51+: $0.25 per page Pages 101+ : $0.62. Pages 11 - 20: $1.00 per page How to Request Your Medical Records | DuPage County Health, IL X-rays and other media: Actual cost of reproduction, Note that Alaska, Idaho, and South Dakota do not have fee statutes in place. Pages 1 20 : $1.25 per page Pages 61+ : $0.50 per page $25.00. Medical Records Price Index - Ohio If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail: a retrieval or processing fee, which may not exceed $94.42; and. A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents.